Tips & tricks to start with Twinfield

Of course you want to get started with Twinfield as quickly as possible. Here are the 9 steps you must take in order to be able to quickly start working in Twinfield.

1. Importing ledger accounts Balance Sheet / Profit & Loss

(Only if an empty administration (template) has been used as the basis for the administration)

In Twinfield’s Knowledge Base you can choose for ‘Can I import master data and bookings from Excel? “under the search term ‘import’. Here you can choose multiple import formats for example Balance, Profit & Loss, Accounts Receivable and Accounts Payable. Through this feature you can record your own standard chart of accounts in the Twinfield template administration.

After downloading and filling the import file, go to File Manager. Here you can upload the files and then import them.

2. Setting system accounts management administration

You can set the system accounts in Settings-> Company Settings -> Company Settings -> System Accounts.

3. Setting basic and reporting currency

Make sure that the currency can be found in Settings -> Company Settings -> Currencies. If one of the currencies cannot be found, you can create one here. Please note that the reporting currency is not required but can not be added anymore once the administration is in use.

If the currencies are created, you can add them under Settings -> Company Setting -> Company Settings.

4. Setting VAT codes

Check the tax codes in Settings -> Company Settings -> VAT. Select an existing code or choose one of the related (on the right) menu items.

Add all possible tax codes to the template administration including the link to the right general ledger accounts. These are then automatically included in the new administration that you create based on this template administration.

5. Setting journals Cash & Bank

Go to Cash & Banks-> Cash & Banks. Enter a new code or select an existing code and click ‘next’.

After adding the data you choose to save.

6. Accounts Payable / Accounts Receivable

With the search term ‘Import’ in Twinfield’s Knowledge Base, you can choose for ‘Can I import master data and bookings from Excel?” Here, you can choose multiple import formats for example Balance, Profit & Loss, Accounts Receivable and Accounts Payable.

After downloading and filling of the import file, go to General -> System -> File Manager. Here you can upload the files and then import.

7. Define bankimport – csv bank statement template

To set up your bank statement go to File Manager -> Select Bank CSV file -> Import and click ‘New’. Now a screen is opened where you can set-up your own bank statement template. The page consists of two parts. The general settings of the template and the actual columns of the CSV file. There are a few values from the CSV file which are mandatory to be used:

  • Name template
    This name will be used to identify the template in the template selection box

  • Transaction date
    The transaction date given in the bank statement should be the same as set within the settings of your company.

  • Description

  • Amount / amount received, amount paid
    Banks can set-up their given CSV bank statements very differently from each other. Some banks will give amounts with a minus sign in front of it, while others use a separate column to give the value Credit for it or there can be different columns for amounts received and amount paid. Twinfield supports these options. In the template it is not possible to use both the values Amount (and Debit/Credit) with the values Amount received and Amount paid. Also if the value Amount received is used, Amount paid should also be used.
    When all values are provided with values on it, the template can be saved and the template can be used for importing your bank statements.

  • Step by step instructions:

    Instructions in Dutch (written)

    Instructions in English (video)

8. Sales invoicing dashboard

  • Create templates for Quotations, Invoices and Reminders

  • Create e-mail templates for Quotations, Invoices and Reminders

  • Create articles

9. Sales invoicing Classic

  • Uploading & Linking Word template
    After creating a Word template, you can upload it under General -> Organisation -> Word templates. Enter a new code or select an existing code and click ‘next’.
    Upload the file here and choose ‘Save’. To create invoice templates you can apply for a training, or make use of our consultancy services.

  • Setting billing & Linking Word template

    To set the operation of VAT and invoice numbering, go to Credit Management -> Invoicing -> Invoicing Types. Enter a new code or select an existing code and click ‘next’.
    It is also possible to link the Word templates here.

More information is to be found in Twinfield Knowledge Base.

Need help to set up your administration?